Mohamoud Abdishakour

Main Duties & Responsibilities:

• Contribute to HR policy development and corporate HR initiatives by compiling and maintaining data on trends, risks and opportunities and sharing local HR best practices.
• Provide technical or administrative services in support of HR initiatives for attainment of business objectives in line with the Organizational HR strategy.
• Generate strategic and operational workforce data for planning, including related statistical summaries and movements of ADRA personnel within the relevant business unit/s.
• Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
• Provide guidance on HR related systems and processes including but not limited to Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with ADRA rules and procedures.
• Provide advice and answers to personnel on routine cases for HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development.
• Assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.
• Encourage line management responsibility for implementation of HR policies and effective team management, encouraging dialogue and two-way constructive feedback.
• Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.
• Implement talent acquisition activities in line with ADRA policies and processes covering Recruitment, Onboarding, Performance Management, Learning and Development, Change Management, Salary and Benefit administration, Contract Administration, Succession Planning and Out-processing.
• Administer contracts, entitlements, loans, exchanges, and secondments. Inform and advise ADRA personnel, consultants, partners and project personnel on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
• Lead recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with ADRA policy.
• Identify key talent areas and provide elements of coherent, well-developed plans for obtaining, developing, and managing critical talent.
• Liaise with ADRA’ HR related groups on personnel administration matters.
• Guide business units in engagement and work enrichment initiatives and development of annual training plans.
• Efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related statistical summaries and tracking movements of ADRA personnel within relevant business unit/s.
• Organize, facilitate and/or deliver training and learning initiatives for personnel and other personnel on HR-related topics.
• Collect feedback, ideas, and internal knowledge about processes and best practices and put to use productively.

Main Duties & Responsibilities:

• Work closely with the Director and senior leadership team to define HR strategic orientations and success keys for delivering long-term results for the people function at Ministry in coherence with broader transformation initiatives and is expected to:
• Advise the HR Director in evaluating both strategic and operational opportunities and frame them into specific initiatives, synthesize insights and opportunities into clear and compelling presentations and updates.
• Lead HR Transformation Coordination portfolio, coordinate with Digital Service and relevant stakeholders about different projects to ensure roadmap follow-up and tracking progression.
• Foster and deploy continuous improvement mindset within the Ministry based on research, benchmarking, data analysis, and adapted methodologies.
• Work closely with the Leadership Team and their teams to ensure that HR practitioners in Ministry embrace and role model new ways of working enabled by the HR transformation.
• Manage and coordinate the HR Director’s Office to ensure a well-functioning and strategic approach, while managing the day-to-day operations in close collaboration with relevant teams across internal and external partners.
• Supervise the HR Officer, Executive Assistant and two Senior Administrative Assistants in the HR Director’s Office ensuring an effective and coordinated executive office.
• Collaborate across the organization to mobilize and align teams toward common goals and ensure roadmap rolled out and optimization.
• Build strong, trust-based relationships internally and externally with stakeholders at all levels of the Ministry to influence outcomes and maintain momentum.
• Liaise regularly with Executive Office, Secretariat and other to maintain effective and conducive working relations on behalf of the HR Director’s office.
• Perform other related duties as required.

Primary Duties and Responsibilities:

• Responsible for maintaining, managing, and improving the HR systems, policies, culture and reviewing of HR documentation, according to USAID and organizations policies and procedures, as well as Ethiopia's laws, including but not limited to:
• Lead the recruitment process, including finalization of Scopes of Work, advertising, candidate screening, interview coordination, testing material distribution line manager selection process, written and oral testing, final selection, and reference checks.
• Verification of all hiring documentation.
• Manage hiring negotiations, vetting, and filing on behalf of company including selection memos, salary, offer letters, and contracts.
• Organize onboarding, orientation, and distribution of project assets to new employees.
  Employee End-of-Employment Process Assistance.
• Help HR Manager with end-of-contract processes, including resignations received, termination letters, final payments, return of project assets, and Exit Checklists.
  Benefits & Financial Assistance.
• Verify tax status and required withholdings for all employees and ensure that all staff are registered with the appropriate local tax and social benefits authorities.
• Coordinate with Finance Department to ensure timely monthly payment of taxes and required social contributions.
• Ensure that staff are knowledgeable about leave processes and oversee and manage leave management.
• Manage staff health insurance benefits for local staff.
• Manage requests and approvals for all other employee benefits offered per employee contracts and the Employee Handbook.
• Oversee process for assessing employee performance and attributing merit increases in line with company and USAID policies and procedures.
• Suggest updates for the Field Recruiting and HR Manual and the program Field Employee Handbook, especially when government legislation, policies, or organizational policies change.
• Ensure all HR manuals and polices are up-to date and available to all staff. Develop and maintain employees’ code of conduct policies.
• Manage and advise all local human resource issues.
• Act as mediator for inter-staff conflict and main point of contact for staff complaints and disagreements.
• Strive to maintain confidentiality with regards to staff complaints to ensure the project is a safe workplace free from retaliation.
• Ensure that all disciplinary measures follow procedures provided in the approved manuals.
• Ensure that all termination cases are approved by the relevant authorities.
• Lead investigations of suspected staff misconduct when necessary.
• Assist with program travel, organization of team events, and other administrative tasks.
• Review employee files to ensure all hard copies are filed and scanned copies are properly filed, including uploading to online systems, according to company procedures.
• Perform spot checks on hard and soft employee file storage.