MUHAMAD SHAHIZWAN BIN HJ AHMAD
Administrator
No. 19 Simpang 309-14-15, Kg. Subok, Bandar Seri Begawan, Negara Brunei Darussalam
Summary
Dedicated administrative professional with over six years of experience in supervising operations and managing fleet vehicles. Proven ability to optimize workflows and enhance efficiency while ensuring compliance with policies. Skilled in team leadership, vendor management, and administrative support, committed to fostering collaboration and achieving organizational goals.
Overview
2025
2025
years of professional experience
4
4
Certifications
3
3
Languages
Work History
ADMIN FLEET VEHICLE ASSISTANT
AEGIS SECURE SOLUTIONS SDN BHD
9 2021 - Current
- Assist in administering and coordinating the company's motor vehicle fleet
- Maintain accurate and up-to-date vehicle records and documentation
- Ensure compliance with all governmental regulations and company policies related to fleet operations
- Prepare and file necessary compliance paperwork, including insurance, road tax, permits, and logbooks
- Conduct starter induction sessions to train new employees on company policies and procedures regarding fleet usage
- Schedule repairs and preventive maintenance to optimize fleet availability and functionality
- Monitor drivers using daily vehicle checklists and submit vehicle incident reports as required
- Prepare and present monthly vehicle reports for managerial review, detailing expenses and usage
- Collaborate with vendors to arrange shipping and delivery times for fleet vehicles and coordinate facility maintenance
- Collect quotations and invoices from relevant suppliers and contractors for facility maintenance services
- Assist in storing and documenting materials to prevent inventory shortages
- Conduct stock checks and maintain accurate administrative records related to inventory
- Research and evaluate suppliers to negotiate for quality goods at competitive prices
- Draft Non-Disclosure Agreements as needed for new suppliers and vendors
ADMIN SUPERVISOR
PAR GROUP OF COMPANIES - PAR FOOD & BEVERAGE SDN BHD
01.2018 - 09.2021
- Supervise and oversee the administrative staff, providing guidance and support to optimize team performance
- Ensure adherence to organizational policies and procedures while promoting the efficiency of administrative functions
- Collaborate with various departments to successfully complete projects, ensuring they remain within budget and are delivered on schedule
- Manage the scheduling and coordination of meetings and events, ensuring all logistical details are effectively handled
- Monitor and control the departmental budget, ensuring financial resources are utilized effectively
- Procure services, materials, and supplies at competitive prices, aligning purchases with required specifications
- Assist in drafting reports and letters for the Head of Department, facilitating communication with government and private sector entities
- Maintain accurate records related to Company Fire insurance, Public Liability, stock deterioration, and workmen's compensation
- Monitor the company's utilities with various providers, handling applications, upgrades, and terminations as necessary
- Manage staff housing, ensuring maintenance and transportation needs are met
- Review quotations and invoices from suppliers, vendors, and company vehicle workshops, submitting necessary paperwork to the Finance department for payment processing
Education
Bachelor of Science - Mathematics
University of Brunei Darussalam
01-2018
GCE A' LEVEL -
Maktab Duli P.M.A.M.B
Gadong12-2012
GCE O' LEVEL -
Sultan Sharif Ali, Secondary School
Salambigar12-2010
Skills
Budget Management
Team Leadership and Management
Organizational Skills
Fleet Management
Vendor Relations
Logistical Coordination
Inventory Management
Certification
Fleet Management Fundamentals, The Chartered Institute of Logistics and Transport (CILT), 06/20/23, Gained a comprehensive understanding of fleet management principles, including vehicle acquisition, maintenance, cost optimization, and compliance regulations.
Awards
- Employee of The Month, Aegis Secure Solutions Sdn Bhd, 05/23, Recognized for outstanding accomplishment and excellence.
- Employee of The Month, Aegis Secure Solutions Sdn Bhd, 04/24, Recognized for outstanding accomplishment and excellence.
References
- Amal Kaiyisah, Human Resource Manager, PAR Food & Beverage Sdn Bhd, +673 712 5220, Tinrivera.humanresource@gmail.com
- Hazimah Kamsul, Human Resource Coordinator, Aegis Secure Solutions Sdn Bhd, +673 728 9757, Hazimah.kamsul@aegis.com.bn
Personal Information
- IC Number: 01-059698
- Gender: Male
- Marital Status: Single
Timeline
ADMIN SUPERVISOR
PAR GROUP OF COMPANIES - PAR FOOD & BEVERAGE SDN BHD
01.2018 - 09.2021
ADMIN FLEET VEHICLE ASSISTANT
AEGIS SECURE SOLUTIONS SDN BHD
9 2021 - Current
Bachelor of Science - Mathematics
University of Brunei Darussalam
GCE A' LEVEL -
Maktab Duli P.M.A.M.B
GCE O' LEVEL -
Sultan Sharif Ali, Secondary School