Nurul 'Aqila Khaliesyah Binti Mazlan
Kuala Belait,Brunei
Summary
Organised and dependable Administrative Assistant with 5 years of experience. Successful at managing multiple priorities with positive attitude. Willing to take on greater responsibilities to meet team goals.
Overview
10
10
years of professional experience
2017
2017
years of post-secondary education
Work History
Training & Competency Administrative Asst.
Amec Foster Wheeler/WOOD PLC
Kuala Belait, Belait
10.2020 - 02.2025
- Arranging & planning trainings for onshore and offshore based personnel according to BSP requirements (BSP Training Matrix)
- Liaising with training centers to check and book the availability of training courses
- Assisting in providing E-Kawal & Offshore pass application to BSP HSE for profile updates - for both new & existing personnel
- Keeping track of the validity of offshore medical and supporting in arranging offshore medical renewal
- Checking the validity of personnel's courses and book refresher courses before the expiry dates
- Contributing e-kawal cards to offshore personnel and collecting back e-kawal of resignees
- Arranging in-house trainings & inductions for new / existing personnel
- Arranging and booking trainings or inductions required by our vendors - Basic H2S, BSP HSSE Inductions or SFS
- Completing monthly training manhours and send to our HSSE to be provided to BSP
- Keeping records of all course certificates and medical reports
- Preparing training table payroll for submission before cut-off
- Became H2S verified facilitator & conducting Basic H2S Awareness for crews and vendors
- Delivered exceptional administrative support to senior executives during peak business periods.
- Participated in staff meetings to discuss latest developments.
Front Desk Admin
Amec Foster Wheeler/WOOD PLC
03.2019 - 10.2020
- Handling accommodation and transportation for crews/ office staffs
- Receiving invoices or documents from vendors/suppliers
- Assisting visitors to Level 1 or 2 when they come
- Answer phone calls
- Handling meeting rooms booking
- Checking & recording leaves (Annual, Sick Leave & etc)
- Updating personnel's leave record (new joiner/ resignees)
- Doing leave summary report and submitting to all department Managers every Friday (weekly)
- Cross checking between leave record and timenet for annual and sick leave to record those unsubmitted leave applications
- Issuing GPR for pantry & toiletries or stationaries order
- Assisting Finance Manager to check and key in employee id & names in attendance timesheet
HSE Admin
Brudesh Engineering & Mgmt Sdn Bhd
09.2018 - 02.2019
- Perform data-entry, documentation, printing & filing duties related to HSE
- Coordinate HSE training of employees as required in line with divisional and site specific training
- Arrange and planning for crew training at approved training institution (SMTC/Megamas/ etc)
- Ensure HSE filing system is maintained and up to date
- Responsible in compiling all PAKATS and checking on the unsafe act/condition (including What & Why code) and update to the system monthly
- Ensure every crew on board contributing their PAKATS
- Maintain and keep an update of training matrix
- Book BSP HSE induction Course for new recruit staff
- In charge of ordering PPE (Serikandi/ BCD Marintech/ Aewon)
- Arrange medical - book date at Dr.Amir Clinic & prepare medical letter for requesting offshore medical and update Offshore Medical to client
- Book training courses for crews (new/expired course) via Megamas Booking
- Update offshore medical and E-Kawal offshore pass to BSP and keep track of their expiry dates
- Assist crews for PPE collection or returning PPE
- Do PPE monthly stock check, making sure there is enough PPE in stock
- Do monthly manhours for both EOP & WOP crew (onshore & offshore)
Assistant Teacher
Muzzyland Educare
08.2018
- Helped in generating ideas and planning the monthly and weekly activities
- Responsible for taking care of the kids and do activities with them (individual & group activities)
- In charge for afternoon session for the activities (teaching them do creative stuffs)
HR Department Intern
Sahid Sendirian Berhad
Sg.Bera
01.2018
- Update and keeping record
- Filing documents and paper works
- Make phone calls/ answer incoming calls/ transferring calls
- Assist and deal with workers
- Helped out in arranging medical
- Prepare payment voucher
- Prepare formal letters (Bank Certification, Testimonial & Government Medical)
Financial Department
Wanzee Employment Agency
01.2015 - 01.2016
Education
Higher National Technical Education Certificate - Business and Finance
IBTE Sultan Bolkiah Campus
Seria, Belait 01.2016 - 01.2018
National Technical Education Certificate - Business and Administration
IBTE Sultan Bolkiah Campus
Seria, Belait 01.2015 - 01.2016
Skill Certificate 2 - Business and Administration
IBTE Sultan Bolkiah Campus
Seria, Belait 01.2014 - 01.2015
GCE O'Level -
Sekolah Men. Pg Jaya Negara Pg Hj. Abu Bakar
Kuala Belait, BelaitSkills
- Strategic planning
- Basic accounting understanding
- Filing systems knowledge
- Time-management
- Decision making
- Administrative skills
- Data Entry
- Event planning
- Data organisation
Personal Information
- Ethnicity: Malay
- Date of birth: 06/07/1996
- Gender: Female
- Nationality: Bruneian
- Marital status: Married
Timeline
Training & Competency Administrative Asst.
Amec Foster Wheeler/WOOD PLC
10.2020 - 02.2025
Front Desk Admin
Amec Foster Wheeler/WOOD PLC
03.2019 - 10.2020
HSE Admin
Brudesh Engineering & Mgmt Sdn Bhd
09.2018 - 02.2019
Assistant Teacher
Muzzyland Educare
08.2018
HR Department Intern
Sahid Sendirian Berhad
01.2018
Higher National Technical Education Certificate - Business and Finance
IBTE Sultan Bolkiah Campus
01.2016 - 01.2018
National Technical Education Certificate - Business and Administration
IBTE Sultan Bolkiah Campus
01.2015 - 01.2016
Financial Department
Wanzee Employment Agency
01.2015 - 01.2016
Skill Certificate 2 - Business and Administration
IBTE Sultan Bolkiah Campus
01.2014 - 01.2015
GCE O'Level -
Sekolah Men. Pg Jaya Negara Pg Hj. Abu Bakar
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