Ramizah Mumtazali
Kuala Belait,Brunei Darussalam
Summary
Diligent Document Controller with experience managing high-volume data and documentation throughout project lifecycles. Organized and proactive with technically-sound knowledge of contracting methodologies for responsive information processing. Experience in data accuracy and management. Independent problem-solver focused on customer service and product development. Works well under tight deadlines.
Overview
17
17
years of professional experience
2006
2006
years of post-secondary education
Work history
Senior Document Controller
Serikandi Kent Energy Solutions Sdn Bhd
Kuala Belait
08.2023 - 01.2026
- Document Management: Establish and maintain comprehensive document control system for EPC project (MLJ LPC Project) with Hibiscus EP (Brunei) B.V, including document numbering, version control, filing and retrieval processes. Maintain confidentiality around sensitive documentation.
- Job Responsibilities:
- Maintain, organized and updated Engineering and Construction documents for Company using Document Management Software (Wrench/Aconex) and also using client’s EDMS (Prodom)
- Ensuring proper and secure storage of Company documentations and checking compliance and quality of documentations.
- Issuing letters, Minutes of meeting, Weekly and Monthly Report, Milestone Certificate and Invoice to Client.
- Preparing hardcopy drawings for Fabrication and Construction team as well as maintaining, organize and updating tracker.
- Handling vendor documentations - Tracking incoming and outgoing documents received and submitted to Vendors.
- Issuing Project reports on weekly basis.
- Resolve document control issues and discrepancies.
- Collaborated closely with project teams for effective communication flow.
- Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
- Resolved issues related to documentation and associated information.
- Shared documents at key times to facilitate timely project completion.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Stored documents using cloud-based systems to drive efficiencies.
- Produced document progress reports for senior managers.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
- Controlled access rights to sensitive information, reinforcing security measures.
- Administered document management system, ensuring smooth business operations.
- Expedited workflow processes to reduce project completion time.
Senior Document Controller
Wood PLC
Kuala Belait
08.2017 - 08.2023
- Main Role: Responsible to manage all documentation and drawings submitted and received from BSP for BSP Facilities Rejuvenation Contract (East and West) Job description/responsibilities:
- Responsible to upload all documents and drawings into Amec Foster Wheeler system (Fusion 5)
- To make sure that all documents meet client requirements (As per BSP-12 Workinstruction-062, BSP-12-standard-004, BSP-12-Procedure-042)
- Prepare outgoing transmittal to client.
- Upload documents and drawings to BSP Sharepoint (Extranet)
- Sending email notification to client.
- Manage all incoming documents and correspondence from client including downloading documents from BSP Sharepoint and registration.
- Monitoring outgoing and incoming Project Change Notice (PCNs) to clients.
- Prepare drawing requisition to BSP (AED)
- To send all requisition to clients such as Equipment Tag, New Line No. and Cable No. requisitions.
- Handling Vendor Documentations
- Preparing Operational Handover and Final Handover Documentations (as and when required)
- Monitoring Project email and assist Design Engineering team in problem solving.
Document Controller
J.Ray McDermott
Kuala Belait
12.2014 - 07.2017
- Main Role: Manage all documents submitted to and received from BSP For Champion Waterflood (CWF) project and Pipeline Installation. Job description/responsibilities:
- To control incoming and outgoing document / drawings to and from BSP
- To make sure that document(s) meets client requirements.
- To transmit documents / drawing to BSP Updating / keep track of Master Document / Drawing Register.
- Keeping track of documents reviewed by BSP from IFC (Issued for Comments) to IAP (Issued Approved)
- Preparing documents / drawings to be submitted to BSP (including printing, scanning, filing and etc.)
Subcontract Assistant
Swiber Pte. Ltd.
Kuala Belait
09.2013 - 11.2014
- Planning Department as KSS contract end.), Swiber Contruction Pte. Ltd., Kuala Belait SEPTEMBER 2013 — NOVEMBER 2014 Main Role: Verified invoices and to assist planning department. Job description/responsibilities:
- To verified all incoming invoices from subcontractors.
- To Assist planning department on VOR registration and update.
- Checking and updating Person On Board (Daily Basis).
- Invoices coding.
- Negotiate with subcontractors on disputed invoices.
- Prepare of Debit Note for subcontractors and interco.
- Request for quotation from subcontractors.
- To negotiate rates with subcontractors.
Document Control Clerk
Kreuz Subsea
Kuala Belait
01.2013 - 09.2013
- Main Role: Manage all documents submitted to and received from BSP. Job description/responsibilities:
- To control incoming and outgoing document / drawings from BSP.
- Transmitting outgoing and incoming documents drawing from BSP.
- To control Master Document / Drawing Register.
- Preparing documents / drawings to be submitted to BSP (including printing, scanning, filing etc.)
- To upload document through ASSAI system (sending document online to BSP)
Document Control Clerk
Petrokon Utama Sdn Bhd
Kuala Belait
10.2010 - 12.2012
- Main Role: Manage drawing request to BSP / Drawing return / new drawing no. request. Job description/responsibilities:
- To manage & prepare drawing request to be given to BSP (Brunei Shell Petroleum) & also to do tracking of drawing request which has been sent out to BSP.
- Prepare transmittal as & when required by Project Engineer.
- To Update & manage Transmittal Register.
- To register / Update any IDC given & send to appropriate discipline.
- Returned drawing to BSP.
- Prepare package / document for BSP.
- Updating tracking sheet for drawing request or schedule.
- Handling offshore booking for As-Built staff and collecting white time sheet on behalf of PE.
- Filing and scanning
- Carry out any other assigned task as and when required.
Human Resource Admin Clerk
Petrokon Utama Sdn Bhd
Kuala Belait, Belait
08.2008 - 10.2010
- Main role: Manage the day-to-day front office administration. Accommodate, manage and update CV database with suitable qualified candidates for all work categories for client’s current and future requirements. Provide clients (PUSB and HPD, BSP) with CVs (as and when required) on timely basis and meeting client’s dateline. Carry out any other assigned task instructed by Company’s management. Handle staff’s time keeping and overtime request in system. Job description/responsibilities:
- Reception – Answering call and attending to clients and guest.
- Request for CVs from Manpower Agents and/or upload vacant post on jobstreet.com website (for PUSB, PSJB, JBU-DLS, NB Survey and RFQ requirements)
- Review, register and scan incoming CVs into CV database (Recruitment system)
- Prepare covering letter for RFQ submission.
- Incorporate shortlisted applicants’ CVs into client’s (JBU-DLS) CV format
- Follow up on requested information by clients.
- Retrieve CVs as and when required.
- Arrange interview (telephonic/direct) and follow up on interview status.
- Reply to candidates on status of job application/interview.
- Update despatched CV list and follow up on status.
- Check and pick-up mail from mailbox (allocated by HSBC) on ground floor daily.
- Retrieve CV’s as and when required.
- Incorporate new personnel CV’s in PUSB format (for PUSB staff only).
- Update PUSB personnel CV’s every six (6) months or as and when required.
- Assist to arrange company functions as and when required.
- Carry out any other assigned task as and when required.
- Facilitated smooth operations by maintaining office supplies inventory.
- Improved office efficiency by sorting, filing, and managing paperwork.
- Provided excellent customer service during client visits or phone interactions.
- Assisted in the planning of corporate events, creating an engaging atmosphere.
- Handled sensitive information confidentially to ensure privacy compliance.
- Updated databases regularly for accurate employee records.
- Organised and maintained filing systems for accessibility and orderliness.
- Responded promptly to phone and email inquiries.
- Managed office supplies and inventory for day-to-day operations.
Education
High School Diploma -
Sekolah Menengah Perdana Wazir
Kuala Belait10.2006
Skills
- Leadership
- Filing
- Communications
- Time management
- Attention to details
- Deadline management
LANGUAGES
Malay
Fluent
English
Fluent
REFERENCE
Liam Shalders
Project Manager, Serikandi Kent Energy Solutions
Email: Liam.Shalders@serikandikent.com
Contact No: +61894422741
Joshua Ritchie Toidy Ng
Sr. Project Engineer, Serikandi Kent Energy Solutions
Email: Joshua.Ng@serikandikent.com
Contact No: +673 7129077
Timeline
Senior Document Controller
Serikandi Kent Energy Solutions Sdn Bhd
08.2023 - 01.2026
Senior Document Controller
Wood PLC
08.2017 - 08.2023
Document Controller
J.Ray McDermott
12.2014 - 07.2017
Subcontract Assistant
Swiber Pte. Ltd.
09.2013 - 11.2014
Document Control Clerk
Kreuz Subsea
01.2013 - 09.2013
Document Control Clerk
Petrokon Utama Sdn Bhd
10.2010 - 12.2012
Human Resource Admin Clerk
Petrokon Utama Sdn Bhd
08.2008 - 10.2010
High School Diploma -
Sekolah Menengah Perdana Wazir